Academic Policies

Policies and procedures are subject to change throughout the year at the discretion of the University of Pennsylvania and Penn Engineering.

Absence Overview (LOA & RLOA)

Students take time away from their studies for a wide variety of reasons including:

  • pursue career-related opportunities
  • manage a medical concern
  • fulfill a family obligation
  • complete military service
  • take a break
  • work on a political campaign

While interrupting your studies to take time away may seem intimidating, a leave is a means to the successful completion of a degree, not a barrier to graduating. Taking a leave of absence is far more common than most students believe with 5% of the class that graduated in 2013 (125 of 2,521 traditional undergraduates) having taken a leave of at least one semester. Almost all students who take a leave of absence return and complete their degrees.

If you are considering a leave, take time to think carefully about your goals for your time away and for when you return. Speaking with an academic advisor is an important first step. Depending on your circumstances you should get advice from other sources as well. Students taking time away in order to manage a medical condition should discuss the leave with their healthcare provider. Your school advising office will help you connect with other campus resources as you prepare to take a leave of absence, such as Student Financial Services, Housing, and International Student and Scholar Services.

Students typically take a leave for a full academic year. Entering first year students requesting a leave of absence, if approved, must take a leave for a full academic year.  Individual circumstances may require more or less time; the length of the leave is determined by the school. Students on leave should remain in contact with their advisor and update them about changes in plans. The return from leave process supports students in a successful re-entry to academic life at Penn. When preparing to return, students must consult their school advising office to develop a plan that includes connection with appropriate resources.

General questions or concerns regarding Engineering Leave of Absence (LOA) or Return from Leave of Absence (RLOA) policies and procedures should be directed to Office of Academic Services (OAS), Student Affairs via studentaffairs@seas.upenn.edu.

Leave of Absence (LOA) Policies & Procedures

Return from Leave of Absence (RLOA) Policies & Procedures

Academic & Graduation Honors

Dean's List Honors

Effective July 1, 2023, the University of Pennsylvania no longer awards the Dean’s List citation.

Prior to July 1, 2023, the Dean’s List citation appeared on the transcript and was awarded annually to any student who achieved a combined GPA of 3.7 for the fall and spring semesters, provided that during those two semesters, the student:

  • Completed 6 or more credit units for letter grades
  • Received no grades lower than C
  • Completed all courses on time with no Incompletes, NRs, or GRs

A student who received a sanction of probation or greater for a violation of the Code of Academic Integrity, the Code of Student Conduct, or the Sexual Violence, Relationship Violence, and Stalking Policy was not eligible for Dean’s List in the academic year in which the violation occurred. The Dean’s List citation will be removed from the transcript if the finding occurs after this honor has been posted or if the violation occurs during the summer term following the academic year in which this honor was awarded.

Graduation Honors (Latin Honors)

In recognition of distinguished academic achievement and high standards of academic integrity, the University of Pennsylvania awards Graduation Honors to undergraduate students based on the cumulative g.p.a. on their transcripts at the time of graduation:

  • Summa Cum Laude: 3.80 or higher
  • Magna Cum Laude: 3.60 or higher, but less than 3.80
  • Cum Laude: 3.40 or higher, but less than 3.60

Students who are found by The Center for Community Standards and Accountability to have violated the Code of Academic Integrity of the University of Pennsylvania or who have received a sanction of suspension or greater for other violations of the Code of Student Conduct are not eligible for Graduation Honors. Notation of Graduation Honors will be removed from the transcript if the finding occurs after this honor has been posted.

Academic Drop from the University

If a student on probation, or one who has received an official warning, continues to do unsatisfactory work, they can be dropped by the school.  According to University rules, a student who is dropped ends their affiliation with the University.

In certain situations, the student may appeal the drop decision in writing to the Academic Performance Committee at apcdeci@seas.upenn.edu.  Examples of an extenuating circumstance includes a documented hardship unknown to the Academic Performance Committee or significant improvement in the student’s academic record.

Please note that courses taken elsewhere while on drop status may not be transferred to Penn.

After a minimum of one year, the former student may request a return from academic drop status.

Academic Probation

Students not in good academic standing may be placed on academic probation by the Academic Performance Committee. A student on academic probation is not permitted to register for more than 4.5 course units each semester. The Office of Academic Services informs the student of their probation by email. In this correspondence, the student is warned that further unsatisfactory performance, particularly a continued low GPA or lack of progress in clearing grades of failure, may result in being dropped from the University. It is important that the student and advisor inform the Committee early and in writing of any special circumstances related to poor performance. Students in academic difficulty should meet with their advisor immediately to discuss resources appropriate to their needs.

Academic Warning

A student may receive a “Warning” when they have less than 4 successfully completed course units per semester or receives one or more Incompletes or GR’s during one semester. Also a decreasing academic performance can result in a warning. Notice that having less than 8 successfully completed course units per academic year, will result in a “Probation” notice.

Add or Drop a Course

Students may add a class until the end of the Add/Course Selection Period (typically the second full week of the semester). Note: Language classes under the 2000 level and writing seminars may be added only until the end of the first full week of classes. The Add/Course Selection period allows students to visit classes before finalizing their schedules, but students are expected to attend all classes they may wish to add in order to keep up with assignments and material. Even during the add period, instructors may restrict admission to students who have been attending regularly.

Courses may be dropped via Path@Penn  during the Course Drop Period (typically first five weeks of the semester). Find a helpful, quick reference guide (QRG) on how to Add/Drop/Swap courses on the University Registrar's QRG page.

Undergraduate students are responsible for knowing all Course Add, Drop, and Withdrawal deadlines- which can be accessed via the Academic Calendar here.

Advance Registration

Note: 

  • This process may vary from department to department.  Please consult with your department directly.  This page reflects a general workflow.
  • If you are an incoming first year student in your first semester, faculty advisor signoff is not required.  Please consult with your Orientation Peer Advisor (OPA).
  • Please be sure to check the Academic Calendar for dates.

Advance Registration in the School of Engineering and Applied Science will be as follows:

Step 1: Meet with your faculty advisor

At any time before and during advance registration you need to meet with your advisor. You should:

  • bring a current copy of your unofficial transcript (via Path@Penn)
  • review your courses to ensure you are making progress in your major and degree

You and your advisor should discuss your plan of study and, in particular, the courses that you intend to take the coming semester. Be very clear about any courses you intend to register for on a Pass/Fail basis.

If you wish to declare or change your major within Penn Engineering, you should complete the Declare/Update Field of Study Path form (https://srfs.upenn.edu/registrar/forms).

When you have reached an agreement, your advisor will sign off. Please note - Only your assigned faculty advisor may give you permission to register.  

The Course Search tool is available on both Path@Penn and Course Search. The course search and cart options allows you to search through course offerings for an upcoming term, read their descriptions, and view them.  Please visit the Quick Reference Guides (QRGs) for Students via Path@Penn:

  • How to request classes during Advance Registration
  • Registration Tips and Tricks

If you are a BE or ASBS student, please follow the instructions for registration posted here.

Tips For Preparing For Your Advising Meeting:

  • Find out whether your advisor sees students during set office hours or by appointment BEFORE the advance registration period begins. If you wait until the last minute, you run the risk of having a rushed and impersonal appointment or you may even miss the advance registration period completely. This situation is frustrating for both the student and the advisor, but can be easily avoided with planning.
  • Take the time to read over degree requirements, rosters and course descriptions before meeting with your advisor. This preparation will enable you to formulate intelligent questions. Remember, your advisor is a resource, but you are responsible for your academic career. Some of the least productive advisor/advisee meetings begin with, "Tell me what I am supposed to take this semester."

Additional Notes:

  • If you are planning to transfer out of Penn Engineering, then you must come to 109 Towne during drop-in advising (Monday through Thursday 2-4 pm) to speak with an advisor and receive permission to register.
  • Course Timetables and other forms are available via the Registrar. Penn Engineering undergraduate forms are also available online.

Step 2: Enter your course requests via Path@Penn

Once you have advisor sign-off, you will be able to access Advance Registration via Path@Penn and enter your course requests.

Keep in mind that there is no “priority” assigned to your requests based on when you enter them. All students’ requests are stored and batch processed in random order after the Advance Registration period ends.

Additional Notes:

  • If you do not obtain all the courses you need during advance registration, please know that you can use Path@Penn during the regular Course Selection period in order to correct the situation.
  • If you make any significant changes in the courses for which you advance register, then you are to meet with your advisor to obtain their approval before the end of the Course Selection period.
  • Important note about the Pass/Fail grading option on courses: It is your responsibility to make sure that you have complied with Penn Engineering pass/fail rules. Likewise, you must ensure that each course you take reflects the correct pass/fail status because that status is unalterable after the five-week drop period.
  • Changes in Pass/Fail status made before the end of the 9th week of class, or the final day to drop a course, may be done using Path@Penn. It is your responsibility to make sure that the grade mode is correct for each of your courses.
  • When selecting courses that are not specified on the course planning guide (e.g. SSH, electives, etc, check the Course Category lists in the Student Handbook to make sure the courses are allowed and fit the particular category).

Advanced Placement

Concerns regarding AP Credit and Evaluation should be directed to the Office of the Registrar, 150 Franklin Building, 3451 Walnut Street, Philadelphia, PA 19104; registrar@upenn.edu.

Note that students with AP credit who take the equivalent course at Penn forfeit the AP credit. This applies to EAS 0091 (CHEM 091), PHYS 093/094, PHYS 0050/0051, PHYS 0150/0151, and CIS 1100.

Note: For additional AP information, please visit the Office of Admissions website (https://admissions.upenn.edu/how-to-apply/first-year-applicants/pre-college-credits)

Chemistry

Some Penn Engineering curricula require CHEM 1012, 1022 plus the labs. Generally, AP credit is given only for the lecture parts of the courses (students must still enroll in CHEM 1101,1102). However, the chemistry department may grant "waivers" if students present evidence of equivalent lab experience in high school. Penn Engineering accepts these waivers in lieu of the requirement for the chemistry labs. The waivers do not carry academic credit, and students typically have to make up the science credits by taking other courses.

Students with AP credit for EAS 0091* (CHEM 091) are encouraged to take the placement exam(s) for CHEM 1012 and 1022 offered by the Chemistry Department. Students with EAS 0091* (CHEM 091) AP credit, who have not taken (or have not passed) the placement exam for CHEM 1012, may take CHEM 1022. Students with EAS 0091* (CHEM 091) credit may enroll in CHEM 1101 as a stand alone course. Students should be aware that there are situations where specific credit for CHEM 1012 and 1022 is required as for premed students.

Students with a Chemistry score of 6 or 7 on the Higher Level IB exam can be counted toward EAS 091. Please note the Standard Level exam is insufficient.

Please note: *EAS 0091 is for engineering students only.

Physics

Most Penn Engineering curricula require PHYS 0150 and/or 0151, which consist of lecture and lab, or PHYS 0140 and/or 0141, which are the lectures only. AP credit for physics is given by the Physics Department. Detailed information can be found at: https://www.physics.upenn.edu/undergraduate/credit-certification

MEAM 1100/1470 offered by the Mechanical Engineering Department is the equivalent of PHYS 0150. Students with AP credit in PHYS 0150 should not enroll in MEAM 1100/1470.

EE and CMPE students entering Fall 2023 or earlier:

  • If you have taken ESE 1120, it satisfies the prereq for ESE 2150 and ESE 2180 and counts towards your degree.
  • If you have taken (or have Penn approved credit for) other previously assumed equivalent physics courses (e.g. PHYS 151 or 171) and review the ESE1120 module and pass the module exam, the course will count towards your degree as a natural science requirement. It also will satisfy the prereq for ESE 2150 and ESE 2180.

EE and CMPE students entering Fall 2024 or later:

  • ESE 1120 is mandatory for EE and CMPE students entering Fall 2024 and later.
  • Students transferring into EE or CMPE after their first year can use PHYS 151 or PHYS 171 in place of ESE 1120 once the module is completed and the diagnostics exam is passed. The module and diagnostic exam is only for transfer students. No AP credit will count towards the ESE 1120 requirement.
  • ESE 1120 is a natural science course in place of Phys 151 (or Phys 171)

Mathematics

Penn Engineering students should refer to the guidance provided by the Math Department regarding Math AP scores.

For additional AP information, please visit the Office of Admissions website (https://admissions.upenn.edu/how-to-apply/first-year-applicants/pre-college-credits)

Class Absence (What to do)

If a student will miss more than one day of classes due to illness, family emergency, or other issues, they should submit a Course Action Notice for the absence via Path@Penn. In addition, they should notify the Office of Academic Services via email or phone (215-898-7246).

If the student provides proper documentation, an additional notification will be sent to the student’s professors by a representative of the Office of Academic Services. Notifications will be sent to all instructors. Note that during peak advising periods, requests may take more than one day to process. This notification does not constitute an excused absence; students are still responsible for following up with faculty to discuss the completion of missed work. Students should refer to the course syllabus for policies regarding absences.

Commencement Ceremony Eligibility

The Penn Engineering Undergraduate Commencement Ceremony is held once a year in May. The University and the School of Engineering and Applied Sciences invite students who graduate in May to attend the Undergraduate Commencement Ceremony the year they graduate. Students who graduate in August or December may attend the May Undergraduate Commencement Ceremony directly following or preceding their graduation.

For more information on Penn Engineering Ceremonies, please visit Penn Engineering Commencement (upenn.edu)

Course Action Notice

The Absence Notification function within the Course Action Notice system provide students with a method to communicate with their instructors when medical issues, family emergencies, or other concerns necessitate missing class. Once online, students will log in and send a report to one or more instructors, indicating the number of days missed (up to a maximum of five days) and the general reason for the absence.

Absence Notification via Course Action Notices are available for students to submit absence notifications to their instructors when they need to miss class.  Students should access Course Action Notices (CAN) through a link on Path@Penn.  

Each instructor will have a policy on class attendance that will be communicated to students in the course (typically in the Syllabus or on Canvas). Students who submit Absence Notifications are still responsible for following up with the instructor about any missed work. Course Action Notices do not constitute “excuses.”

The Support Notice function within the Course Action Notice system allow for instructors to send notices to their students (with a copy sent to the student's advisors). A student who receives a Support Notice should speak with their advisor and the course instructor to decide what action to take. Sending a Support Notice is a matter of discretion for the individual instructor, therefore, students are advised to routinely assess their academic performance in class.

Please note: In addition to submitting a CAN, students who will miss more than five days of class should contact the Office of Academic Services (OAS) via phone 215-898-7246 or email: ugadvising@seas.upenn.edu to discuss the impact of this longer absence on their schoolwork.

Course Load

A normal course load is 5 courses. No student should register for fewer than 4 courses. Students may not register for less than 4 course units (cu) nor more than 5.5 cu without submitting the Faculty Advisor Sign-off form. In general, students with a grade point average below 3.0 are not permitted to take more than 5.5 cu.

First-semester students are not permitted to register for more than 5.5 cu. The maximum course load for second semester may be increased only after the grades for first-semester are posted (usually beginning of January).

Students are not permitted to pre-register for more than 5.5 cu during advance registration. (A 6.5 cu maximum may be granted for dual degree students and seniors who need more cus to graduate on time.) Students may only register for more than 5.5 course units at the start of the new semester after grades and course load from the previous semester are available. The department can increase the maximum load from 5 to 6 cu or 5.5 to 6.5 cu (one cu increment) if the student is in good academic standing (a 3.0 gpa or better and no outstanding incompletes). A request to increase the course load must be received prior to the add deadline, typically two weeks after the start of the semester. Requests to raise course units must be made each semester.

In rare cases, students may request a course load of 7 or 7.5 cu. Such students must submit a Petition for Action which justifies the need to take an excessive course load. A detailed academic plan is required.

Students on probation are limited to a maximum of 4.5 cu.

Summer Course Load

Students taking Summer Courses at Penn may not exceed 4 credit units (CUs) for the 11-Week Session and no more than 2 CUs for Summer Session I or Summer Session II.

Students taking Summer Courses at other universities (Credit Away) may not exceed 4 CUs.

Course Numbering System

Courses offered through Penn Engineering are numbered according to the following system. Note that many 5000-level courses are available for undergraduates. Some require the approval of the advisor and the course instructor.

4000 level and below - Undergraduate credit only

5000 level -Master’s and UG credit; Seniors can register without permit unless otherwise specified.

6000 level - Masters and Ph.D. credit, Undergraduate credit with permission by instructor

Courses at Other Institutions

Taking Courses Elsewhere

PENN ENGINEERING STUDENTS MAY TAKE UP TO 4 COURSE UNITS (CUs)* FOR CREDIT AT OTHER INSTITUTIONS (i.e. “credit away”).

Students wishing to apply for "credit away" must obtain approval from the appropriate department at Penn before enrolling in the course. To request credit away through a Penn department, log in to XCAT (External Course Approval Tool) and submit a course syllabus and other supporting materials from the external institution.

After completion of the course, the student must request from the external institution that an official transcript be sent preferably electronically to registrar@seas.upenn.edu, or to the SEAS Office of Academic Services, 109 Towne, 220 S. 33rd St, Philadelphia, PA, 19104.

  • A minimum grade of "C" is required for a course to be eligible for "credit away". The grade itself, however, will not appear on the Penn transcript.
  • No credit will be granted for courses taken at two-year institutions (e.g. junior or community college).
  • Penn summer courses and/or credit away may not exceed 4cu's per summer.
  • Online courses are permissible but must meet the rigorous standards of Penn Engineering.
  • No credit will be granted for The Green Program (TGP) study abroad
  • No credit will be awarded for college-level coursework undertaken at other institutions while a student is enrolled in high school or in the summer after high school.
  • Students on Leave of Absence may not take courses elsewhere for transfer into Penn.
  • Failed courses may not be cleared by taking a course at another institution. 
  • Students who have been Dropped by Penn may not take courses elsewhere for transfer back to Penn.
  • Students who have transferred to Penn Engineering from another institution must complete at least one-half of the total courses required for graduation at Penn. Thus, transfer students are not eligible to take courses at another institution if five or more courses have been transferred into Penn.
  • *Note: Students who entered before Fall 2020 may take up to 5 course units at other institutions- please see your program coordinator for more details.

Quaker Consortium

Penn Engineering students should note that a special program is available to them so that they may take courses at Quaker Consortium schools: Bryn Mawr, Haverford, and Swarthmore.

Curricular Practical Training for SEAS Undergraduates

Curricular practical training (CPT) may be pursued by Penn Engineering international undergraduates before their graduation. CPT is intended to provide work experience in the U.S. in situations where the work serves as an integral part of a student's academic program and an established curriculum. If you have any questions regarding the CPT immigration status requirements, please email your ISSS advisor (listed on the iPenn page when you log in). Questions on the academic side for Engineering can be directed to registrar@seas.upenn.edu.

Usually completed in the summer term, CPT requires registration for-credit basis as part of the student's degree requirements. Students will be registered for EAS 0099  (0.25 CU, P/F Grade Type). Note that EAS 0099 may be used as Free Elective only, in fulfillment of the student's degree requirements. If the student fails to fulfill the terms of the course/proposal, the student will be issued an "F" for the course.  It is imperative that the student completes the work as proposed/outlined for the course during the CPT authorization period.

Procedures (to be completed in order):

  1. Obtain an offer letter from an employer on company letterhead that is signed by your employer (digital signature is okay) that will verify the work you will do. The number of hours you will be working, the start and end date of the employment, and the internship location (onsite physical address or stating remote) must also be listed in the letter. The start date must start on or after the term begins, and the end date must end prior to the start of the next term. (Example: Summer internships must start after the last day of the Spring term and must end before the first day of the Fall term.)
    A sample offer letter can be found here. Please review the CPT checklist and use this as a guide to help you.
  2. Identify an Engineering faculty member who will serve as your CPT advisor. Your advisor's area of work and specialization should substantially overlap with your proposed CPT work.
  3. Complete and send the Engineering application CPT Form, employer’s offer letter, and your proposal* to your CPT advisor, all as one .pdf file (application form first) for their signature.
    • The project proposal (2 pages maximum) must include the following: an introduction, objective of the internship, results expected, manner of presentation of results (could be a final written report, presentation, demonstration, etc.), method of evaluation for project for grade (decided upon with your CPT advisor), and references (where appropriate).
  4. Please submit the final signed documents to the OAS CPT upload page. Please allow a minimum of 7 business days for Engineering’s review of all documents.
    Upon final approval from Engineering, you will be registered for the course credit EAS 0099 (0.25 CU, P/F Grade Type).
  5. Once step #4 is complete, you will receive an email to verify Engineering’s approval with the next steps you will need for requesting CPT online through International Student and Scholar Services using the online F-1 Curricular Practical Training Form. Do NOT complete this step until OAS gives you approval via email. Upon receiving Engineerings’s approval email, you must submit your iPenn form within 24 hours. Processing time by ISSS can be up to 7 business days. Students cannot begin work until they receive the CPT authorization from ISSS.

Additional Information

Processing delays: The CPT process can take up to two weeks for processing during the busiest times. Multiple offices and staff are reviewing your CPT at different stages. If all documents are in order sometimes it can take as little as five business days for processing. Please plan accordingly and give yourself at least a two week window prior to your start date to get all documents in and reviewed/approved on time.

Evaluation and grading: Your CPT Advisor will need to evaluate your work done either based on periodic reports submitted by you while undergoing the CPT, or based on such reports immediately after your return from the training. Note that your advisor may require some additional work beyond what was done during training, but the evaluation must be substantially based upon the training experience. CPT courses will be issued either an “P” grade or a “F” grade.

Requirement to Complete: All academic requirements for CPT must be completed within the term for which the student has registered for CPT. Failure to complete the CPT academic requirements would render the student’s employment/CPT “unauthorized” and be a violation of immigration status. For any student who receives a “F” grade, such sanctions may include forfeiture of the post-graduation OPT allotment and the possibility of working in the United States on any other visa.

Registration information: SEAS undergraduates may apply for CPT EAS 0099 more than once. But if a student exceeds 12 months of full-time CPT, their OPT will be forfeited. Please check with ISSS for more details.

Registering for a part-time CPT in Fall or Spring

Students may do a part-time CPT in either the Fall or Spring semesters. (Full-time CPT’s are only allowed during the Summer term. No exceptions.) A part-time CPT is defined as hours ranging from 5-20 hours. During this period, students must register for a full on-campus course load and have room for the 0.25 CU EAS 0099. Students must adhere to the course selection deadline for registration. The start date must be on or after the first day of that specific term and must end no later than the last day of that term. Term deadlines are always listed on the Academic Calendar. Students must follow all steps as outlined above.

Please note: Students are not allowed to participate in CPT in the semester in which they are graduating.

Eligibility

Students are expected to meet certain minimum requirements to study abroad on a semester program. The eligibility requirements below must be met before SEAS students can officially apply for a study abroad experience.  One must:

  • Be in good academic and disciplinary standing at Penn (i.e., no probationary or drop status).
  • Have a minimum of 3.0 cumulative GPA.
  • Have a minimum of 3.0 GPA in the semester prior to departure.
  • Have no failures or GRs on their transcript in the semester prior to departure.
  • If there are incompletes or NR on the transcript, the student must provide documentation of a plan to complete the course for a grade prior to departure. 
  • Have a minimum of 7.0CUs left in their undergraduate curriculum for degree completion.

First year students are not eligible to study abroad. The earliest permitted semester abroad is the summer after the first year.

Seniors are not eligible to study abroad.First year students and seniors are encouraged to seek other global opportunities. Please visit Penn Abroad for a full selection of options: https://global.upenn.edu/pennabroad/

Grading and Grades

The grades assigned in a course are solely the discretion of the instructor; any student with questions about a particular grade should take their concern directly to the instructor who assigned the grade. Grade changes are submitted electronically by the instructor and are approved by the school before being noted on a student record (i.e. transcript). The University does not permit grade changes after graduation.

Grading Scale

The grading scale is as follows:

A+AA-B+BB-C+CC-D+DF
4.04.03.73.33.02.72.32.01.71.31.00.0

Pass/Fail

Pass/fail courses are not included in the GPA calculation if the course has been passed; incomplete grades are not included in the GPA calculation unless they have turned to failures (F); course withdrawals are not included in the calculation- but appear on the transcript. 

Failure (F) or Unsatisfactory (U)

A student may not graduate with an uncleared failure or unsatisfactory on their record, and thus failed courses must be cleared by repeating the same course or an equivalent course the next time it is offered. Failed specified courses are made up by repeating the course. If a student wishes to substitute another successfully completed course for the failed or unsatisfactory specified course, they must submit a Petition for Action. A student is not permitted to take a course having as a prerequisite a course which they failed. Failed courses remain on the transcript and are included in the cumulative grade point average even after they have been cleared.

Incomplete Grades (I and NR)

Incomplete
The decision to grant an Incomplete is at the sole discretion of the instructor teaching the course.

The notation “I”, for Incomplete, may be assigned to the student who has performed well all semester, but who, for extenuating reasons, is unable to complete the requirements of the course by the end of the term.

If the student has not completed their work, and if the instructor of the course has not submitted a grade by the following dates, the “I” notation will be replaced by an “F” grade on the student’s record:

  • Incomplete Fall grades: the Thursday of the fourth full week of the following Spring semester
  • Incomplete Spring or Summer grades: the Thursday of the fourth full week of the following Fall semester

A student may not graduate with an uncleared “I” on their record.

Note: The following policy applies to all undergraduate courses offered by Penn Engineering beginning with the Summer 2026 term. Any incomplete work for Penn Engineering undergraduate courses must be completed by the Grade Mode Change Deadline of the following semester in which the student is enrolled. Instructors must submit a change of grade for a grade of ‘I’ by the Grade Mode Deadline of the following semester in which the student is enrolled. Otherwise, the ‘I’ grade that converts to a 'F' four weeks into the following semester will become a permanent ‘F’ grade that may not be changed by the instructor.

Students with two or more Incomplete grades will be expected to meet with their instructor/s to discuss plans to complete each course and share these plans with an Office of Academic Services (OAS) academic advisor.

Repeating an Incomplete Course
The Incomplete designation may not be used to allow a student to repeat the course in a subsequent semester. If a student must repeat a course in order to complete the work for it, the instructor will assign a grade of F for the initial semester, and the student must re-register for the course for credit in a subsequent semester.

Consequences of Incompletes

  • Incompletes affect the number of credits earned in the short term and can have an impact on financial aid, athletic eligibility, or visa status for international students.
  • Students with multiple Incompletes may be subject to academic action, including probation or academic drop.
  • An incomplete grade may impact the ability to register for course/s (if the incomplete is a prerequisite or co-requisite requirement).

NR

An “NR” notation indicates no grade was submitted by the Instructor or if the student could not be confirmed as participating in the course. If the “NR” notation is not updated by the following dates, it will be replaced by an “F” grade on the student’s record:

  • Fall NR notation deadline: the Thursday of the fourth full week of the following Spring semester
  • Spring or Summer NR notation deadline: the Thursday of the fourth full week of the following Fall semester

A student may not graduate with an uncleared “NR” on their record.

GR

Note: The GR grade is no longer used in Penn Engineering. In the past, a “GR” notation was used to indicate that the instructor had not submitted a grade. If the “GR” notation was not updated by the following term, it was replaced by an “F” grade on the student’s record.

Auditing Courses

In accord with University policy, Penn Engineering students may not audit classes as of the Fall 1999 semester.

Graduate-level Courses

Many 5000-level courses are available for undergraduates. Some require approval of the advisor and the course instructor. To take a 6000 or higher level course, the student must submit a Permission to take a Course form with the required signatures. To take a 7000 level course, the student must also obtain the signatures of the Graduate Group Chair and the Associate Dean for Education. Taking such a course is a special privilege reserved for particularly capable students.

Note: 50% Rule - Undergraduate students should make sure 50% or more of their enrolled course units (CUs) in any single term satisfy requirements for their undergraduate degree. At no time should a student be taking more than half of their CUs at the graduate-level (5000+ level) in a single term. If more than 50% of enrolled CUs in a term are graduate-level course units, the student is not eligible for undergraduate financial aid in that term. The student may also run into issues with VISA and international compliance. Students should plan carefully with their academic advisors to avoid this scenario.

Independent Study

Independent Study is designed to provide the student with a unique learning experience not achievable by ordinary course work. You must identify a member of the University's Standing Faculty who is willing to direct your independent study and take responsibility for issuing your final grade.

Occasionally, you may wish to (or need to) undertake Independent Study credit as part of an Internship experience, in which case you must still produce a tangible, academically-based product for your grade and credit at the end of the internship. If approved, you will be registered for a "0099" course within your academic department (e.g. MEAM 0099) for 1.0 CU of credit, for a grade (not PF).

You must submit an application for Independent Study by the end of the Add/Course Selection period. Please access the Application for Independent Study on the forms page here.

Students are limited to 2.0 CUs of Independent Study within an Undergraduate Degree.

Note: In order to be eligible for a Penn Engineering Independent Study, students must be actively enrolled in an Engineering degree and/or major. Penn Engineering Independent Studies are not available to non-Engineering students or those only pursuing an Engineering minor.

Inter-departmental Senior Design Projects

Students who wish to undertake a senior design project that incorporates team members from multiple SEAS departments may pursue an Inter-Departmental Senior Design (ISD) project.

Deadline: August 15th before your senior year

Faculty Coordinator: Sid Deliwala

To Apply for an ISD Project

  1.  Seek out and discuss your intended project with your project advisor. An advisor is a subject matter expert who provides technical or high-level guidance for the project. Often, they are faculty or staff associated with the host department. Reach out to the design leaders from your intended host department if you need help securing a project advisor.
  2. Discuss your project theme and team composition with the design leader(s) from the intended host department. See the design leaders contact information section below for email addresses. You are encouraged to start these conversations early in the project identification and team formation process.
  3. Discuss your team composition and project thrusts with the design leaders from the home department(s) of the ISD member(s).
  4. Complete this ISD Declaration.docx. The document identifies the teammates (typically 3-5 recommended), host department, problem statement, potential solutions, and relationship between ISD student major(s) and project thrusts. The form requires endorsement from the host department design leader(s), the design leader(s) from the home department(s) of ISD students, and the project advisor. Endorsement may be in the form of signature or approval email.
  5. Submit your ISD Declaration with signatures and/or email approvals attached to the end of the document as a single pdf file to seas-senior-design-leaders@lists.seas.upenn.edu. The subject line of the email should read “ISD Declaration - <Project Name> - <Host Department>”. For example, “ISD Declaration – Dynamic Materials for Acoustic Walls – MSE.” The pdf should be named similarly.
  6. Teams combining only ESE and CIS majors and the related majors of CMPE, NETS, and SSE do not require ISD approval. Please reach out to the ESE and CIS design leaders to determine the most appropriate host department.

Design Leaders Contact Information

The following are contacts for all SEAS design leaders. General inquiries can be sent to seas-senior-design-leaders@lists.seas.upenn.edu

DepartmentContact name and emails
Bioengineering (BE)Erin Berlew (erinber@seas.upenn.edu), Dayo Adewale (oadewole@seas.upenn.edu), and David Meaney (dmeaney@seas.upenn.edu)
Computer and Information Science (CIS)Boon Thau Loo (boonloo@seas.upenn.edu)
Chemical and Biomolecular Engineering (CBE)Bruce Vrana (vranab@seas.upenn.edu) and Warren Seider (seider@seas.upenn.edu)
Electrical and Systems Engineering (ESE)Sid Deliwala (deliwala@seas.upenn.edu)
Mechanical Engineering and Applied Mechanics (MEAM)Devin Carroll (cdevin@seas.upenn.edu)
Materials Science and Engineering (MSE)Eric Huang (huanger@seas.upenn.edu)

Course Enrollment, Grading, and Special Considerations

The entire team will register for the senior design course series (fall and spring) of the host department. The ISD team will follow the deliverables, presentations, and grading scheme of the host department’s senior design course series.

Teams combining only ESE and CIS majors and the related majors of CMPE, NETS, and SSE do not require ISD approval. Please reach out to the ESE and CIS design leaders to determine the most appropriate host department.

The CBE department will be unable to host ISD projects. If you are a CBE major participating in ISD, you must still take CBE 4000 in the fall semester of your senior year. You must also register for the host department’s senior design course in the fall semester. You may use this credit toward any engineering elective requirement in the CBE program. In the spring, you will enroll in the second senior design course in the host department, which will replace CBE 4590.

Leave of Absence (LOA) Policies & Procedures

To request a leave of absence from Penn Engineering, use the form found on the Undergraduate Forms page.

  • Note:
    • While on leave, you cannot receive Penn transfer credit for courses taken at another institution. There may be some circumstances that permit requests to transfer credit while on leave. Specific requests must be made in writing to the Associate Dean for Undergraduate Education prior to doing so.
    • If you are not in good academic standing when requesting a leave, you will have the same status when you return (e.g. academic probation.)
      • CU enrollment will be limited for students on probation.
    • If you receive financial aid, you should determine the financial aid impacts of a leave by looking at the Student Financial Services website and speaking with your assigned financial aid counselor.
    • If you have campus housing or a university dining plan, you will need to contact those offices as you prepare for leave.
    • There may be other offices on campus you need to connect with as you take a leave, such as Student Health and Counseling and the Center for Community Standards and Accountability, more information can be found at the following site: https://srfs.upenn.edu/student-records/withdrawals-leaves
    • If taking a leave of absence for medical reasons, we expect you to seek appropriate treatment to address the health concerns that have precipitated this separation. You will be expected to submit documentation to Student Health and Counseling upon your return. Please see the RLOA Policies & Procedures page for more information.
  • Discontinuance of study without permission from the University does not constitute a leave of absence.

To return from a leave of absence, please review the Return from Leave of Absence (RLOA) policies and procedures.

LPS (College of Liberal and Professional Studies) Courses

Engineering undergraduate students are permitted to take courses in the College of Liberal and Professional Studies (LPS). SEAS students are advised to discuss their course registration options with their advisor prior to registering. Note that some spaces may be reserved for LPS students until the first week of classes, and some classes have restricted enrollment for LPS students only.

Permits to register, if required, are usually available through LPS (Academic Advising 215-898-7326 ) rather than the academic department offering the course. SEAS students may direct questions about LPS enrollment policies for specific courses to the LPS office.

Minimum Performance Guidelines

To remain in good academic standing, Penn Engineering students are required to maintain a minimum cumulative GPA of 2.0 throughout the undergraduate program while making academic progress toward their declared curriculum. In addition, students must maintain a minimum GPA of 2.0 in "the major." The major is defined as all math, science, and engineering courses. Academic progress is defined as averaging a minimum of eight successfully completed course units each academic year.

Part-time Status

Penn Engineering offers undergraduates only a full-time program of study, for which the normal minimum course load is 4 course units (CU) per term. Occasionally, a student may take a reduced course load of 3.5 or 3.0 CU. Such a reduced course load is considered full-time by Student Financial Services; therefore, such a student is still billed at the normal full-tuition rate. Note that this reduced course load may jeopardize both state and federal financial aid. Also, international students should check with International Student and Scholar Services (ISSS) (international students have to enroll in a minimum of 3 CUs per semester).

Additionally, registering for fewer than 4 CU per term may affect other considerations, such as visa status, athletic eligibility and/or insurance coverage. Please check carefully to ensure that you know the enrollment requirements of relevant organizations and/or agencies to avoid jeopardizing your standing as a student. Also, keep in mind that satisfactory academic progress in SEAS assumes 8 CU per academic year.

On rare occasions, students are allowed to carry 2.5 or fewer CU in a given term. In order to be granted part-time status, a student must petition for approval. Graduating seniors in their final semester may petition for part-time status by carrying 2.5 or fewer CU, if at that time they need only 2.5 or fewer CU to graduate. Without this permission, students will be billed at the full-time rate.

Pass/Fail

The purpose of Pass/Fail is to permit the student to elect courses from unfamiliar disciplines.

Penn Engineering students may take a total of four course units on a Pass/Fail (P/F) basis. A total exceeding 4 P/F courses is permissible only for students electing more than the minimum courses required for the degree.

No more than one course per term may be taken on a P/F basis. If you are taking an overload (i.e., more than 5.5 course units), you may take more than one course P/F that term by submitting a "Petition for Action" to the Office of Academic Services.

The Pass/Fail option can be used only for courses in the Social Sciences, Humanities, Technology Business & Society (TBS), and Free Elective categories of the course planning guide.

An earned grade of "D" or better will be issued as a "P" on your transcript, and it is not counted in computing the grade-point average; if you earn an "F," the "F" is counted. If you fail a course under a P/F grade, you may not repeat it on a Pass/Fail basis.

You can change the Pass/Fail status of a course by going to Path@Penn with the exception of writing courses that require you to make a request to the OAS Office via email.

Directions on how to update your grade mode during the enrollment period are on the SRFS website.  If changing your grade mode after the enrollment period, you must submit a request to change a course to Pass/Fail via Path Forms.  THIS MUST BE DONE BEFORE THE END OF THE NINTH FULL WEEK OF THE TERM OR JUST BEFORE ADVANCE REGISTRATION, WHICHEVER COMES FIRST.

Please refer to the University Academic Calendar for dates.  After this date, the P/F status is unalterable. It is the student’s responsibility to verify the Pass/Fail status of courses using Path@Penn.

*In response to the COVID-19 pandemic, specific divisions within the University of Pennsylvania granted alternate grading options for academic terms that were impacted.  See University Catalogs for details.  Dean's List honors were suspended for 2019-2020 & 2020-2021.  

Petition for Action

Deviations from Penn Engineering course requirements and special requests require the submission of a" Petition for Action" form.

All actions require review by the parties noted on the form.  Final submission via the workflow is to the Petitions Committee where a final decision is made.

NOTE:

  • If a substitution for a required engineering or technical elective is requested, a completed Core Sub Form must be submitted to the department for review.
  • Students in single degree programs should address their petitions to their schools. Dual- and joint-degree students should address their petitions for degree requirement exceptions to the school(s) whose degree requirements are affected; in some cases, a petition to both schools will be required. All other petitions for exceptions (e.g. late drop, late add, late withdrawal, late change of grade mode) should be submitted to the home school. Students submitting a Petition for Action requesting late withdrawal from a course must complete the online petition process.

Quaker Consortium

Penn Engineering students may enroll in courses at Bryn Mawr, Haverford or Swarthmore College during the fall and spring terms of the academic year. These three schools along with Penn constitute the Quaker Consortium and have a reciprocal agreement for course credit and tuition, i.e., grades will appear on the student's Penn transcript, and no additional tuition will be charged.

The TriCollege Course Guide lists course offerings at the three schools.

Students from Bryn Mawr, Haverford or Swarthmore College wishing to enroll in Penn Engineering courses should do so through the College of Liberal and Professional Studies. Registration instructions are available online.

Repeating a Course

A student is not permitted to take a course which repeats a substantial part of a course previously taken. Each course should have a higher level content then any related course already completed. A student may not repeat a course already passed (D or better).

Return from a Leave of Absence (RLOA) Policies & Procedures

To request a return from a leave of absence for Penn Engineering, use the form found on the Undergraduate Forms page.

The Return forms must be received by:

  • July 15 for enrollment in the fall semester
  • November 15 for enrollment in the spring semester
  • April 15 for enrollment in any summer sessions
  • Two weeks before the beginning of the relevant Advance Registration period, if wishing to advance register.

The return from leave of absence process supports students in a successful re-entry to academic life at Penn. When preparing to return, students should consult their school’s advising office (OAS) and/or their department to develop a plan that includes connecting with appropriate resources. A student’s return form will need to include a plan of study and may include required consultations with campus resources, depending on the conditions of the leave. In addition, students returning from leave are limited to the standard course load of 5.5 CUs.

Students may need to contact various offices (Financial Services, Housing, Dining, Student Health & Counseling, and others) to prepare for their return.

When requesting a return from leave for medical reasons, you must submit documentation from your healthcare provider to Student Health and Counseling (SHAC) in addition to the Penn Engineering RLOA request form. You may also be required to consult with SHAC and other university resources/offices as needed. Please list Kendall Johnson (studentaffairs@seas.upenn.edu) as your school/program’s leave of absence contact on the form.

To request a leave of absence, please visit the Leave of Absence policies and procedures.

Return from Academic Drop

Return from academic drop is not guaranteed.  A student who has been dropped may be considered for readmission upon recommendation from the Academic Performance Committee.  Applications for return from drop are rarely considered earlier than one year after the student has been dropped.

In order to be considered, the former student should complete and submit the Return from Academic Drop Request available on the Forms pageAll requests should be made at least 30 days in advance for consideration. Please ensure you have the following prepared to complete your request:

  • A letter stating reasons why the student should be approved for a return from drop status, including an explanation of the steps taken by the student to address/remedy the circumstances that lead to the drop so as to ensure successful academic performance upon return
  • A detailed academic plan (Fall and Spring Semesters) showing how the student will complete all degree requirements, with a minimum cumulative gpa and major gpa of 2.0, by their date of graduation
  • A letter/s of recommendation from non-family members who observed the candidate while they were away from school
  • If applicable, a transcript of any courses at another institution while on drop status (even though courses may not be transferred back to Penn)

Please note: If approved for return from drop status, the student will be on academic probation, and the total course load for the first semester will be limited to 4.5 course units.

Should you have additional questions, please email apcdeci@seas.upenn.edu

Second Major in Penn Engineering

Eligible for Students Enrolled in the College of Arts & Sciences

College students can apply for a second major in the programs listed below. This will result in a single degree from the College with two majors. To enroll, students must complete the Application for a Second Major for Non-SEAS Students. Follow the links to see the requirements for each second major:

Steps to Study Abroad

The first step is to determine whether or not study abroad is the appropriate experience for you. Once you have decided to study abroad, please follow the steps below.

Starting the process

First/Second Year: 
  • Create a four year academic plan assuming that you will not be able to take core requirements while studying abroad.
  • Discuss the academic plan with your faculty advisor or departmental advisor to ensure the following:
    • You will not fall behind on your academic progress.
    • Required courses missed while abroad can be made up in an alternate semester.
    • You will not need a semester in which you are forced to overload your courses due to limited credit units (CUs) abroad.
    • You will graduate within 8 semesters.
  • Meet with the Penn Engineering study abroad advisor to narrow down the choices for destinations.
Second/Third Year:
  • Attend a study abroad advising session (https://global.upenn.edu/pennabroad/studyabroad/application-process/) to open an application.
  • Make an appointment to meet with the Penn Engineering study abroad advisor to receive advisor sign off in Passport. 
  • Follow all necessary steps as outlined by Penn Abroad to complete the application process.

When you have decided on a location

We expect that you make good academic progress while abroad. However, it is also important to note that you may not be able to take specific courses while you are abroad. Additionally, each abroad institution may have different rules on course selection and enrollment. Course selection while abroad is an iterative process to ensure you meet the requirements for both Penn and the abroad institution.

  • Just like at Penn, not all courses are offered every semester or every year. Some courses may no longer be available or may have restrictions. Try to be as flexible as possible in terms of course selection while abroad. If you are unable to find a course you need, please discuss your course selection with the Penn Engineering study abroad advisor.
  • During the enrollment period for your study abroad program, make an appointment with Penn Engineering study abroad advisor to discuss your course selection. Some courses may be approved by precedent. Other courses may require XCAT approval for a new course (See XCAT section). Please make sure to enter all courses you are taking on XCAT. A few things to keep in mind:
    • We strongly encourage students to take courses that has been approved by precedent.
    • Please limit your course review request to 10 or less (including the courses with set precedents). 
    • If the department that should review your course request is not clear, please discuss your options with the Penn Engineering study abroad advisor.

While you are abroad

  • If there are unexpected issues that arise regarding your course selection upon arrival, make an appointment with the Penn Engineering study abroad advisor before the course selection deadline.
  • The maximum course units you are permitted to take while abroad is an equivalent Penn course load of 4.5CUs. The only exceptions are:
    • Dual degree students who require at least 46CUs to earn their bachelor’s degrees
    • Abroad institution requires are higher minimum course load

Please note that credit equivalency is not uniform across different institutions. To ensure that you are taking the appropriate number of credits abroad, please make sure to discuss you course selection with the Penn Engineering study abroad advisor.

  • Once you have a final roster of courses, complete the Study Abroad Final Course List Form (https://forms.gle/UCc2SpdA89RXCyXZ7). This will help us expedite the review of your courses, where appropriate, and ensure that the appropriate courses are transferred to your Penn transcript upon receipt of your return transcript. Completing this form will also assist with advance registration at Penn for the next semester.
  • Students may elect to take courses for a Pass/Fail grade type while studying abroad. Please be aware that courses must comply with all Penn Engineering policies (https://academics.seas.upenn.edu/ugrad/student-handbook/undergraduate-policies/pass-fail/):
  • Participate in Advance Registration. If your plan is to take 6.0 CUs in the first semester back from studying abroad, the overload request will be reviewed based on the academic record of your last semester at Penn.

After your program ends

  • Make sure all courses are approved in XCAT.
  • Once your grades are posted to the Penn transcript, double-check to make sure grades and grade type are accurate. Your abroad grades will be calculated into the cumulative GPA at Penn.
  • Contact your department to discuss any petitions for action forms (https://academics.seas.upenn.edu/ugrad/student-handbook/academic-policies/petition-for-action/) you must submit to ensure that courses taken abroad are slotted in appropriately.
    • If any/all your courses are numbered 2980, you will be required to submit a core sub request for each course.

Sunset Rule (Maximum Time to Complete Degree)

Students must complete the requirements for the BAS or BSE within an eight-year calendar period after matriculation, i.e., the first term listed on the transcript. If they do not complete the degree within this time period, they forfeit the right to complete the degree and will be withdrawn from the University. Students may petition for action for an extension as warranted. If granted, the student’s coursework and their full record will be evaluated, and additional or replacement coursework may be required in order to complete the degree.

Transcripts

All return transcripts must first be sent to Penn Abroad who will then post the transcripts on the Penn Abroad portal. Please note that it can take several weeks and even months for return transcripts to be made available. 

All students studying abroad are required to have all courses taken while abroad posted as Penn credit on their official Penn Engineering transcript. To ensure timely posting on the Penn transcript, please follow the steps below:

  • Make sure all courses taken abroad are in XCAT.
  • Withdraw from all courses that will not appear on your return transcript even if you were approved for the course.
  • If there are courses that still require approval, please contact the Penn Engineering study abroad advisor immediately to discuss the issue.

Please note that we reserve the right to adjust CUs when posting the return transcript to ensure that we do not fall below or exceed the limits of study abroad credits allowed.

Transfer In to Penn Engineering

A student who wishes to transfer into Penn Engineering from another school at the University should create a four year academic plan detailing how all degree requirements for the intended engineering major will be completed. All internal transfer students must select a major at the time of application.  The entering year determines the specific requirements to satisfy the BSE or BAS degree for each major.  Students who entered Penn prior to Fall 2020 will not be allowed to switch into the "Entered Fall 2020 or later" catalog year. There will be no exceptions.

A student who entered Penn from another college or university (external transfer student) is ineligible to apply for internal transfer.

A student may not transfer into Penn Engineering if their transcript shows that good performance in a Penn Engineering program is unlikely, or if the record includes uncleared F, I, GR or NR grades. A student must first complete a minimum of eight (8) Penn course units to be eligible. The minimum gpa for consideration is 3.0; different criteria are used for entry into dual degree programs. In particular, we look for successful completion of calculus (typically, at least MATH 1410) and physics (typically, PHYS 0150/0151). Course requirements may vary depending on the selected major as well as the number of semesters completed.

Application Deadlines:

  • Fall entry: May 15
  • Spring entry: December 15

Applications for internal transfer must be made prior to the end of the sophomore year at Penn.

If you have additional questions, please email ddtransfer@seas.upenn.edu.

For any course taken pass/fail in Spring 2020, Fall 2020, and Spring 2021 please be aware of the following:

  • If you receive a ‘P’ in a math, science or engineering course taken during the semesters indicated above, you will be eligible to apply. However, the committee will consider the strength of your performance in required courses taken pass/fail to ensure that you meet the standards expected for internal transfer students.

Note: This application is currently open.

Transfer Out of Penn Engineering

The Faculty of Engineering and Applied Science has no policy restricting transfer to another school within the University. However, each undergraduate school sets its own criteria for accepting transfer students; thus, a student contemplating transfer should discuss their transfer with someone in the Dean's Office of the receiving school:

A student who wishes to transfer from an engineering or applied science program to another school within the University should complete the online transfer application for the appropriate school. A student may not transfer from Penn Engineering if their record includes uncleared I, GR or NR grades.

Freshmen are not permitted to transfer out of Penn Engineering until they have completed 8 course units at the University. They should, however, notify an advisor in the Office of Academic Services of their wish to transfer, and they may register for courses appropriate to their proposed school. Students on a transfer roster should have their Permission to Register form approved in 109 Towne. Penn Engineering students may not register for a non-engineering roster for more than two semesters. Students who have not facilitated a transfer within this time may be dropped.

Withdrawal from the University

Students who wish to withdraw from their degree program and the university should discuss this decision with their academic advisors and/or departmental coordinators. If a student wishes to continue with the withdrawal from the University, they must complete a Petition for Action (SEAS Undergraduate Petition), a link to which may be found on the Forms Page.

If/when your withdrawal from the University is approved, please review the Checklist for Withdrawal to ensure you connect with all applicable offices to clear any balances or outstanding tasks.

Once complete, withdrawal from the University is an official and final decision.

Withdrawing from a Course

This is similar to dropping a course; however, the course remains on the record with the notation "W" placed in the grade column of the student's transcript. The "W" is not considered in the computation of the grade point average. Students in the School of Engineering and Applied Science are permitted to "Petition for Withdrawal" from a course until the end of the tenth week of classes (https://srfs.upenn.edu/withdraw-from-a-course).

Students are not permitted to withdraw after the end of the tenth week except in extraordinary circumstances. In such cases, requests for late withdrawal must go through the online petition workflow (Petition for Action) explaining the nature of the extraordinary circumstances.

XCAT

All courses taken abroad must be requested through XCAT (https://xcat.at.upenn.edu/) for review, approval, and posting to the Penn transcript. 

Single degree students should expect to take no less than 4.0 CUs and no more than 4.5 CUs while abroad, except when the abroad institution expects students to enroll in 5.0 CUs.

Dual degree students should expect to take no less than 4.0C Us and no more than 5.5 CUs while abroad. 

Courses are counted in different increments in abroad institutions and credit conversions can be tricky. Please note that we reserve the right to adjust CUs when reviewing the return transcript to ensure that we do not fall below or exceed the limits of study abroad credits allowed.

XCAT is used to update your Penn transcript upon receipt of your return transcript. Therefore, it is important that you keep it as uncluttered as possible. Limiting simultaneous multiple review requests, following up on requests for more information, withdrawing from courses you are not taking, and providing real syllabi when making new course reviews can greatly expedite the approval process.

Best practices 

  • Take advantage of academic advising to narrow down your course selections and determine the most appropriate department to review any new requests. This will improve your chances of getting to yes.
  • You can search courses by precedent, i.e., preapproved courses on XCAT. Taking courses that are approved by precedent is the easiest way to select courses while abroad.
  • When requesting a review of a new course, be sure to upload a syllabus in English. Please include any supporting documentation that outlines all relevant information that would provide the reviewer with a full picture of the course. A mere course description is not sufficient to determine course equivalency.
  • If you are unable to find a course you need, please discuss your course selection with the Penn Engineering study abroad advisor.